Parts and Warehouse

Barcode (EAN/UPC)

Every part can have a unique, optional barcode. Scan it with a physical USB/Bluetooth reader -- it acts like a keyboard, no camera needed -- both when creating or editing the part and when searching for it in the till, where an exact match finds it instantly without typing the name.

Price with and without tax, calculated from each other

Besides the tax-exclusive sale price, you can type the final tax-inclusive price directly: the price without tax and the margin (%) recalculate themselves using your organisation's real tax rate. It also works the other way -- changing the cost or the margin updates the tax-inclusive price too. The parts list shows both prices.

Categories with visual suggestions

Below the Category field, the categories already in your catalogue are always shown as coloured chips -- one click selects them. Typing a new category needs no extra step: it's created automatically when you save the part.

Brand with visual suggestions

Just like the category, below the Brand field the brands already in your catalogue are shown as coloured chips -- one click selects them. Typing a new brand needs no extra step: it's created automatically when you save the part.

"Delete" actually means archive

No part or service is ever truly removed from the database, not even ones that have already been sold or used in a repair: "deleting" it marks it as archived and it stops appearing in lists and search, but its usage history stays intact.

Pending completion (POS quick-create)

Items created on the fly from the POS search are born with minimal details and flagged with the "Pending" badge. The "Only pending completion" chip on the list filters them, and their edit screen shows a notice: once you complete the details and save, the item is normalised and leaves the filter.

Reason required, admins only

Changing the "Current stock" field from the part's edit screen requires entering a reason — saved along with who made the change and when in the movement history — and only an organisation admin can do it; other roles see the field locked. The general "Adjust stock" dialog also requires a reason, without restricting who can use it.

Warehouse selector

Only shown if the organisation has more than one “parts” warehouse (Sales section) — with a single warehouse there's nothing to choose. Switching it instantly refreshes the current stock and minimum stock fields with that warehouse's values.

“Current stock”, editable with full traceability

Shows the quantity available in the selected warehouse; if the part isn't tracked by serial number, it can be corrected by typing the correct number directly. When you save the form, if the value has changed, a stock movement of type “adjustment” is logged automatically with the difference, so the movement history never misses a change.

Serialised parts: adjust by unit

If the part is tracked by serial number, this field can't be typed as a plain number — stock is calculated by counting the registered units. Instead, an “Adjust stock” button appears (admins only) that opens the same serial-number entry/exit dialog already used in Warehouses: an entry asks for one serial number per new unit, an exit lets you pick which specific units are being removed. A reason is still required.

“Minimum stock”, the alert threshold

A numeric field (0 by default, with an info icon next to it) that sets, for the selected warehouse, the quantity at which the part counts as low stock. It's saved per part-and-warehouse combination, so the same part can have a different minimum in each warehouse — or be left at 0 if you don't want alerts for that particular item.

Alert in the notification bell

The navigation bell shows “N parts with low stock” (crossed-out box icon) as soon as any part with a configured minimum reaches that quantity or drops below it, in any warehouse. Clicking it takes you straight to the parts list, already filtered.

“Low stock only” filter in the list

In /repuestos, next to the “Pending setup only” chip, the “Low stock only” chip shows just the parts whose stock is at or below the configured minimum in some warehouse — with no need to go via the notification bell.

Selecting multiple items

You choose the origin and destination warehouse, then search for items by name or code within the origin; each one is added with its quantity to an editable list before accepting the whole transfer at once. Not available for parts with a serial number or without stock control.

Confirming with the quantity received

When confirming the transfer from "Confirm transfer", each item shows the quantity sent next to an editable field for the quantity actually received — it may not match if the origin warehouse didn't have enough physical stock, or if extra units were sent by mistake.

Discrepancies

If the received quantity doesn't match the quantity sent, you need to add a comment explaining the difference before you can confirm. The destination warehouse receives exactly what's marked as received (not what was sent, since that reflects physical reality), and that transfer is flagged "Discrepancy" instead of "Confirmed".

Resolving discrepancies

Transfers with a discrepancy appear in the "Discrepancies" list on the warehouses screen itself, along with the comment and the difference between what was sent and received. A checkbox lets you mark them as resolved once investigated — it doesn't move any more stock, it just clears the alert — and it can be unticked again if they need reopening.